Passfield Data Systems Ltd software

Passfield’s sophisticated Contact Management system is designed to help you maximise sales and deliver excellent customer service in a way that suits how you like to work. It will help you track your communications, manage campaigns and events as well as produce and deliver standard letters by post, email or fax. It’s also very flexible; so if you like you can create your own event types and contact categories, record multiple addresses and multiple contacts per client or supplier.

This powerful system feature automatically creates stock batches complete with sowing dates and production schedules, purely based on your projected weekly, monthly or yearly forecast for each stock line.

What was once only available to large manufacturers is now available to any nursery. Passfield’s full Enterprise Resource Processing (ERP) system gives you complete control over all your production processes, from space usage to spraying schedules.

Passfield brings you the most powerful reporting tool you’ll ever need for your business. As well as Passfield’s standard reports you’ll have access to our extensive report database. We can also create custom reports based on any selection of information you choose - or you can create them yourself using simple SQL. You’ll also be able to analyse data in a matrix format. So for example, you could view total sales per client per month over a year, or total labour units for each staff member by week.

Among the first people to benefit from Passfield’s sales system will be your clients. Your sales staff will be able to give them immediate quotes, real-time information on available stock, updates on their orders and informed suggestions on alternative products if stock is not available.

Whether handling in-house or client labels, Passfield makes label processing a matter of a few mouse clicks. You can automatically print labels directly from sales orders, complete with your clients’ prices, barcodes and designs (no re-entry, data importing or exporting is required).

Passfield’s messaging system is a revolution in order processing that’s delighting the nurseries already using it. Using this advanced system you can receive orders by email and have Passfield automatically create a sales order, ready for picking and dispatch. If you market on behalf of other nurseries, Passfield can automatically send picking lists generated directly from your sales orders.

Pricing horticultural stock can be a complex issue. Passfield delivers a simple solution that can adapt to the way your business works.
As well as straightforward client group pricing, it can price according to quantity, season, packs and even specific clients. It handles discounts, tax-inclusive pricing and implements price expiry dates for whenever you want to revise your price list.

Passfield handles all the peculiarities of horticultural purchasing such as scheduled deliveries, different delivery locations, partial deliveries, multiple currencies, multiple pack types and more. But it also goes much further. For example, you can generate a `wanted list` of stock and use it to solicit quotations and create purchase orders. This list can be generated from sales orders for which plant stock was not available, as well as to provide consumable stock to cover future plant production plans. In both cases, the purchased stock is automatically allocated as it arrives.