Audits Management Datasheet

ProcessMAP offers a comprehensive Audits Management plat-form to allow all stakeholders to collaborate, communicate, report, track, and share information during the entire audit life cycle.Our Platform streamlines information management challenges in audit planning, project management, deficiencies/corrective actions tracking, and data analysis. This platform is the result of years of hands-on knowledge and experience with team mem-bers from both corporate and facilities.BENEFITSInformed Audit Planning: For organizations that use models of risk-based scoring and historical performance to prioritize facility audits, our platform provide the intelligence to support this extremely critical decision making process.Efficient Audit Project Management: Our platform serves as a project management tool for managing resources, audit teams, schedule, and budget. Specifically, for multi-facility/de-partmental audits, the system allows managers, audit teams, and sites to share a common platform.Improved Collaborative Corrective Actions Management: The system effectively improves the communication between the auditors and facilities for corrective actions, and ensures documented closure of the findings. Improved Decision Support: Since the audit-related data are captured on a single platform for the entire enterprise, all data mining, benchmarking, and trend analysis processes are significantly improved.Transparency and Visibility: The platform allows transparency in the entire audit life cycle. Accessibility to the system allows for real-time corrective actions management and recordkeep-ing. The visibility enables managers to track action items against closure deadlines.Enable Benchmarking: Facilitates comparison between facilities, divisions and various operating units allowing key stakeholders to generate scorecards. Report Generation: Reports in a wide range of templates can be generated for each audit or for the entire audit program at every level of the organization.Real-time Metrics and Dashboard: The system automatically calculates numerous lagging indicators and leading indica-tors such as open findings vs. closed, percent of action items closed on time, etc. Corporate CorporateCorporateCorporateFacility/LocationFacility/LocationCorporate/FacilityCorporate/Legal/FacilityConsultants/Internal StaffConsultants/Internal StaffProgram Management | Findings/Deficiencies | Corrective/Preventative ActionsAudits ManagementSoftware Empowering Decisions. For People & Environment.About ProcessMAPProcessMAP Corporation provides enterprise software solutions to enable organizations to better manage environmental, health and safety (EH&S) information, data, and underlying business processes.Solution At-A-GlanceCompliance ManagementCorporate Audit Life Cycle ProcessMAP’s web-based audit management solutions are empowering forward thinking companies to streamline and institutionalize world-class processes throughout the audit life cycle.1. Audit Protocol Development2. Pre-Audit Survey and Facility Risk Analysis5. Identify Root Causes and Recommend Action Items.6. Finalize and Publish Report.8. Complete Action Items.9. Verify Action Items.10. Close Out Findings and Perform Data Analysis.7. Create Action Plan. Assign Ownership and Due Dates.4. Visit Site. Identify Findings & Non-Conformances. Capture Best Practices.3. Planning & Scheduling1301 International Parkway, Suite 160 Sunrise, Florida 33323, USA | Phone: +1.954.515.5040 | www.processmap.comAudit Program Management• Manage Multiple Audit Programs based on applicable Protocol • Assign facilities to protocol(s) • Create date range of applicability to audit program • Assign auditors to facilities within audit protocol • Provide responses directly to on-line questions • Capture Audit Findings• Manage and summarize findings • Track status of CAPAs (open vs. closed) • Track scoring of facility audits • Import findings and questionnaireQuestion Bank / Category Development• Categorize questions based on EHS Program Elements • Author questions based on: • Corporate Policies • External Organizations • Regulations • Best Management Practices • Track question revision status • Identify question references • Link optional qualitative and quantitative pre-defined responses Protocol Creation / Management• Create protocols by selecting questions • Manage protocols based on Regional / Operational requirements• Allows creation of ad-hoc protocols and questionsFindings/Non-Conformance Manage-ment • Capture finding details • Assign corrective and preventive actions to findings • Define timeframe to close out finding • Link attachments (documents, photos, etc.) to findings • Track findings to identify repeat issues Corrective / Preventive Action (CAPA) Tracking & Management • Capture Corrective and Preventive Actions associated with findings• Assign multiple Corrective and Preventive Actions to one finding • Group CAPAs based on multiple findings • Deploy CAPA’s to Facility EHS & non-EHS Staff • Designate fixed timeframe for CAPA closure • Integrate CAPA’s with Calendar Management ModuleReports• Audit Program Summary Reports Audit Details Reports• Key Statistics Reports • Action Item Reports Metrics and Trending Charts• Top 10 Charts of: • Findings • Root Causes • Audit Areas • EHS Program Elements • Number of Findings per Site • Number of Open Findings vs. Closed • Open CAPAs vs. Closed• Percent of CAPAs Closed on TimeTask Management Functionality• Due Dates Tracking• Ownership Assignment by Role, Group, or Individual• Rules based E-Mail Notification • E-Mail Reminders & Alerts• Daily Reports on TasksSystem Integration• Interfaces with SAP, PeopleSoft, Oracle HR, and other Human Resources Systems • Integrated Email Management for Lotus Notes and Microsoft Outlook• Integrated with Data Mining Tool for advanced analysisEvent-Based E-mail Notifications• Ability to Create E-Mail Distribution List • Notifications based on • Creation of Findings or Action Items • Closure of Findings or Action Items • Exceeded due date• Distribute CAPAs to Third Party Certification CompaniesSOLUTION FUNCTIONALITIESSoftware Empowering Decisions. For People & Environment.About ProcessMAPProcessMAP Corporation provides enterprise software solutions to enable organizations to better manage environmental, health and safety (EH&S) information, data, and underlying business processes.1301 International Parkway, Suite 160 Sunrise, Florida 33323, USA | Phone: +1.954.515.5040 | www.processmap.com