Emergency Planning

Document publication (created or not by IOS Mapper)

• Emergency preparedness management
  Creation of an Internal Emergency Plan (IEP) for institutions and/or companies, synchronised with the Specific Emergency and Intervention Plan (SEIP) on district and province level, with the following possibilities:
• To structure, edit and publish Existing emergency plans (in accordance with the Royal Decree of 16/02/06 on emergency planning)
• To elaborate the emergency plan according to SEPP (CEMAC Methodology)

The emergency plan is maintained by a small number of people who are given comprehensive access to the system. Besides the usual emergency plan portal site, they also have access to the working version of the emergency plan and any versions that were ever published. Editing the emergency plan and other documents is done in MS Word on the local computer.

When the environment is set up, a library of information is created.

• many different types of documents are eventually linked to the emergency plan
• all documents must be managed properly in order to guarantee that the entire plan is available and accurate
• all documents are organised in accordance with the structure of the emergency plan
• we work with a file structure for storing the various documents that is recognisable to anyone

The working version of the emergency plan can be adjusted during the maintenance phase. As soon as the emergency plan is ready for public use, it is published on the IOS publisher web server.

This is a way of granting access to a digitised emergency plan, which can be opened either according to a specific scenario or a type of function (what am I supposed to do, based on my function) for each individual user (even in several languages). It is also linked to `prefabricated` incident scenarios, resulting in different options or drawings being shown according to the nature or location of the threat. In addition, the plans (based on what is known as the sepp concept) are compatible with the new table of contents for the provincial plans and are therefore more suitable for integration.

IOS International co-operates with CEMAC, developers of the `standard emergency plan` for this matter.

The Standardised Emergency Preparedness Plan or SEPP standard plan is developed using NFPA 1600 as the basic framework to select the different incidents that have to be taken into account. The plan is structured based on the development of an incident and the user can follow the plan in the normal sequence of pages and chapters.

A SEPP crisis management or emergency plan is made up of three parts:

• The administrative part: The table of contents, circulation list, objective, units of measurement, etc. is combined in Part 1, which is not essential to the application of the plan.
• The body of the plan: The second part actually forms the backbone of the concept of crisis management; it describes the seven consecutive phases of any crisis, regardless of its nature. Each of the seven phases form a tree with the individual processes and subprocesses. Specific to the structure and the ensuing possibility of using plans on a transparent basis between organisations is that the basic structure (i.e. the table of contents) is kept entirely unchanged. Unnecessary and/or irrelevant parts are not deleted, but only completed as a reminder, which means that the numbering and structure of various plans becomes identical.
• A compilation of annexes: Part III is divided into nine chapters, ranging from `Information about the site and equipment` to `Procedures for specific incidents (scenarios)` and ‘Task Descrition for the Players’. Practical information, such as telephone numbers, layout drawings and procedures (SOPs – Standard Operating Procedures) is classified per theme.